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Penicuik Community Arts Association AGM

Date Thursday the 15th June

Time 7.00pm

Venue  Room 1 West Street Arts Centre


Item 1      Apologies

Item 2       Minutes of last AGM

Item 3        Chair’s report

Item 4        Treasurer’s report

Item 5          Approval of accounts

Item 6           Membership Secretary’s report

Item 7          Exhibition coordinator’s report

Item 8          Reports from cafe and craft cooperatives for information

Item 9            Election of committee

Item 10          AOCB

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Item Decision
 TIME AND PLACE OF MEETING Monday 13th June at 7.00pm

4 West Street

1. Present and apologies  Jackie McDonald(chair), Brian Miller (treasurer) Jenni Thomson, David Owen, Susan Owen, Jane Kelly, Alister McDonald, Therese Pratt, Sheena Stewart, Barbara Dalgleish, Doreen Marsh, Carol Mann, Eric Platten, Sheila Thacker, Christa, Donald, Jennifer Edge, Anthony Edge, Eoin Grindlay



Apologies from  Di Davies, Ken Davies, Tony Bramley, Christina Sutter, Maimie Munro, Iain Smith, Ulla Hipkin

2. Minutes of last meeting The minutes were accepted as a true record as proposed by Jenni Thomson and seconded by Brian Miller
3. Matters arising  There were no matters arising.
4. Chairs report Jackie McDonald spoke to this, her third annual report. A written copy had been circulated with the papers. She reported that once again the Association had fulfilled its aims of encouraging the study, appreciation and practice of arts in Penicuik and district. 11 separate performance had been put on in addition to the PENFEST 2015 programme. The changing exhibitions in the café had been varied and of high standard and our membership had grown. There had been difficulties during the year particularly in maintaining the building; a roof leak had proved difficult to trace and repair. This had now been fixed and the halls redecorated. The stair lift had also been installed thanks to a grant from the National Lottery.

It was noted that there were interesting developments in the town with the Store Project now well underway. Jackie wished the project well but acknowledged that there were some anxieties about how it may affect the PCAA. It was noted that Sue Owen was on the board of the project and could act as a liaison. It was agreed that with goodwill on all sides the two organisations can work together for the benefit of Penicuik residents.

Jackie also thanked the committee and all the other volunteers who keep the PCAA a vibrant and happy place.


5 Secretary’s report Jackie McDonald reported to the AGM that Sue Owen had been elected as secretary by the executive committee and would take up her duties after the AGM.



6 Treasurer’s report Brian Miller presented the accounts for the year to 31/03/2016 and the inspector’s report. There had been a loss of £794 during the year. This was due to a combination of factors: a reduction in the local authority grant from £1500 to £500; roof repair bills; the PCAA contribution to the installation of the chair lift. Brian noted that the events over the year had made a slight profit and was due to the policy of offering artists a high percentage of ticket sales but no guaranteed minimum figure.

Over the time that Brian has been treasurer he has transferred our accounts from a spreadsheet to a proper accounting package which should make it easier for any incoming treasurer to take over.

The inspector of accounts this year was Dr Graham Smith. He carried out the task efficiently and has not taken any money for this service. He has indicated that he is happy to inspect the accounts next year again and was duly reappointed as inspector for next year by the AGM. It was also proposed that small gift showing our appreciation should be given. This was remitted to the executive committee.

Brian Miller stood down as treasurer at the AGM. He came to the association at a time of great need and he was thanked for filling the breach and for all the work he has carried out to improve our accounting system and the audit trail of monies coming into the Association.


Jackie McDonald reported that the committee had been successful in recruiting Carol Mann as treasurer. Carol is familiar with accounting packages and OSCR. She is also a singer and has worked with the Rainbows for many years. The committee believed she would be an asset to the association.

There were no other nominations as potential treasurer.


7 Membership report Di Davies had tendered her apologies for the meeting but had submitted a written report. She noted that membership was now 110. She asked if all members who used email would supply their address and allow us to contact them by email since that greatly reduced our administration costs. Members were reminded that membership cards may be collected from the gift shop.

Di was thanked for the considerable effort she has put into ensuring that membership lists are up to date and to ensuring that all members receive regular communications from the Association

8 Exhibition report Jenni Thomson, exhibition coordinator, reported that the exhibition programme was full until 2017. She also reported that this year three of the exhibitors had first shown their works in the Annual Open Exhibition: Adolfas Skurdelis; Andrew Gilchrist and Shona McInally. She encouraged everybody to take an artist’s pack and to consider entering work for the annual exhibition.

Jenni was thanked for her continued work on behalf of the Association.

9 Election of Executive Committee Half of the committee are due for re-election in any one year. This year those standing down are; Brian Miller, Jenni Thomson, Iain Smith and Sheena Stewart. All indicated they were willing to stand for election again and all were returned to the executive committee unopposed.

Jackie McDonald nominated Carol Mann for the committee seconded by Brian Miller. Carol was elected to the committee unopposed.

There were no other nominations for the committee.

The committee is therefore: Jackie McDonald (chair), Carol Mann (treasurer), Sue Owen (secretary), Di Davies (membership secretary), Jenni Thomson(exhibition coordinator), Sheena Stewart, Iain Smith, David Owen, Brian Miller.

10 Relationship with craft and café cooperatives Over the course of the year relationships with the cooperatives had been formalised. In reality all had operated independently but this was now made explicit and each organisation had its own committee structure, accounts and constitution. However, the groups are interdependent and work cooperatively. With this is in mind the meeting received verbal reports from both cooperatives for information.
11 Craft Shop report The craft shop has welcomed some new crafters this year but it struggles to find sitters to keep the shop open for the full hours. Sheena continues to take goods to local street fairs.
12 Café report The café continues to be well frequented and now has a full complement of staff. It has invested in some new garden furniture.

Those present thanked the staff for their friendly service.

13 AOCB There was none
The meeting closed at 7.45pm. Members were invited to stay for a refreshment and informal discussion.

Jackie McDonald






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Chair’s report

I am delighted to be presenting my 4th Chair’s report to the AGM in this, the 40th birthday of the Association. We have had another very successful and busy year and I am particularly grateful to the small group of committee members who have worked so hard over the year: to Carol Mann who took over as treasurer after the last AGM; to Jenni Thomson who organises the exhibitions; Sheena Stewart , our room convenor; Sue Owen, secretary and to David Owen and Brian Miller, committee members. Unfortunately Iain Smith has been unable to take an active part in the committee this year. I would also like to thank Di Davies. Di has been membership secretary for three years but is standing down at this AGM. As membership secretary she has been very active in making sure our records are up to date and has been most assiduous in ensuring that all our members receive regular communications and updates from the Association. In addition she found time to start the Yarn Group, a group of crafters who meet up every Wednesday to help each other with knotty (or naughty?) problems and, of course, to have a cup of coffee and a chat.


Over the course of the year we have put on 10 separate events in addition to the events in PENFEST 2016. These are listed in APPENDIX 1.

It is difficult to pick out highlights from such a varied programme. In February we were delighted to welcome back the young sopranos, Jennifer and Jessica, who presented a very thoughtful programme. Its inspiration came from the Faure song Apres Un Reve and the programme explored themes of sleep and longing. Another highlight for me was hearing the Miguda String Qurtet. It is always delightful to hear chamber music played in room 1 and Schubert’s Rosamunde was particularly moving.

And, of course, our Burns Supper was the first in many years. It was a sell-out. Catering was by Giovanni and was very good and efficient. The Immortal Memory was proposed by Aonghas Macneacail who struck just the right note of personal anecdote and information about the bard.  Indeed, all the performers on the evening were in good form. Brian Miller performed Tam O’ Shanter with his usual aplomb and gusto. It was particularly pleasing to have so many contributions to the evening’s entertainment from the floor including inducing our new treasurer, Carol Mann, to sing for us. I hope this was the first of many such evenings.


A programme for Penfest 2016 is shown in appendix 2.

As you will see it was a full and varied programme. We had at least 230 people coming to see the Annual Open Art Exhbition and the trophy for the people’s Choice was won by Nancy Bryce for her painting of Buchanty Hill. The Penicuik Turner Prize was judged by Aine Divine and the popular winner was Sandra Halley for her beautiful, delicate porcelain.

Other events that attracted good audience numbers were “Crossing Continents” with Alison Cole and the Festival Concert on the Saturday evening featuring Sangstream Scots Music Choir, Dance Ihayami and The Corrina Hewat Band.

The Poetry and Music Evening in Rosslyn Chapel has been a feature in the programme for many years and is organised by Henry Marsh. Last year the concert was also a benefits concert on behalf of Marie Curie Nursing Home in memory of Henry’s wife, Jackie. We were delighted to be able to send a cheque for £800 to the nursing home.


These are detailed in a separate report from Jenni Thomson. I would just like to record our thanks to Jenni for putting on a varied and interesting programme of exhibitions this year. It was very pleasing to see Jenni herself take the plunge and put on her first solo exhibition in February. I hope it will not be her last.


Over the past year we have renewed some of the furnishings and have fitted a new stair carpet and blinds in rooms 1 and 2. Both of these have improved the look of the building.

There have been no other major repairs during the year


The Association continues to work with other organisations in the town. This year we once again collaborated with Penicuik Folk Club to produce the Festival Concert during PENFEST. We also worked with Graham McDonald to help with the first PENTANDS PIANO FESTIVAL. This was a very successful day and we hope to be involved in future events.


40 years on the need for an organisation promoting the Arts and fostering a community spirit in Penicuik and District is as great as ever.  It is my hope that the PCAA will continue to fulfil this role for another 40 years. The biggest challenges facing us are financial and need for volunteers.

The council grant to the Association is likely to be reviewed when the lease on number 2 West Street expires in 2019. To plan for this the committee are looking at ways to maximise our income and reduce expenditure. Part of the review resulted in slight increase in membership fees earlier this year. The annual membership for concessions was increased from £7.50 to £10.  Fees for room hire were also increased from £7.50 per hour to £10 per hour for room 1 and from £5.50 per hour to £6 per hour for room 2. All other fees were unchanged. This situation will obviously remain under review.

In addition to finance the resources we are most in need of are volunteers and enthusiasm. In common with many organisations in the town we have had difficulty recruiting volunteers and without new blood the organisation is in danger of stultifying.  The committee will continue in its efforts to recruit new volunteers.

Despite these difficulties the Association remains in good health and will continue to serve the population of Penicuik and district for the foreseeable future.

It has been my pleasure to chair the committee for the past 4 years. I look forward with optimism and I hope to welcome you to some of our future events.

Jackie McDonald




[/vc_column_text][/vc_column][/vc_row][vc_row css_animation=”” row_type=”row” type=”full_width” text_align=”left”][vc_column][vc_column_text]Appendix 1  EVENTS FOR THE YEAR 2016/2017


26/08/16 Janet Ranouf

“Knit one –Bike one”

Janet travelled length of country crocheting object of interest on the way. She subsequently wrote a book based on the journey
15/10/08 Viol group led by Anthony Edge Amateur group of local musicians gave an excellent concert.  Prof Murray Campbel brought along a selection of Medieval instruments to demonstrate
11/11/16 Fin Moore on pipes Fin discussed the manufacture of different pipes and demonstrated their use. Was accompanied by Sarah Hoy on fiddle.
02/12/16 Festive Social with the Castaways Local singing group, the Castaways led the festivities at the Christmas social
27/01/17 Burns Supper First for many years. Catering by Giovani. Immortal Memory by Aonghas Macneacail. Haggis addressed by Gordon Mann. Toast to the Lasses by Alister McDonald and reply by Carol Mann. Murdo McLeod was the piper and Brian Miller recited Tam o’ Shanter
16/02/17 Jennifer and Jessica sing

Apres un Reve.

Two young, classically trained singers. Concert around theme of sleep and longing took title from Faure’s music of the same title
03/03/17 The Two Truths of Thomas the Rhymer A story telling event with James Spence and Dan Serridge. Tom Kane provided musical interlude
25/03/17 The Light Programme Opus 8 a 10 man a cappella group gave a varied programme of song
21/04/17 The Miguda String Quartet Haydn “Sunrise” quartet and Schubert’s “Rosamunde”
12/05/17 Earl of ormidale Folk duet singing close harmonies and accompanied by guitar, mandolin and ukulele




[/vc_column_text][/vc_column][/vc_row][vc_row css_animation=”” row_type=”row” type=”full_width” text_align=”left”][vc_column][vc_column_text]Appendix 2                           PENFEST 2016




Saturday 3rd Sept
2 – 4 pm

West Street Arts Centre


Opening event: be first to view this bumper exhibition and vote for People’s Choice. Exhibition then open Monday to Saturday from
10am – 4pm until 10th Sept.


Town Hall


Art exhibition. Refreshments available.

7.30pm – 9.30pm

West Street Arts Centre


Give us a sang! Join us for this old fashioned ceilidh of song and poetry to celebrate Penicuik’s diverse cultures and welcoming spirit. Led by Graham McDonald and opening remarks by Sir Geoff Palmer.

Sunday 4th Sept
2 – 4 pm

St James the Less Church


Fun for all the family in the grounds of St James the Less Church.
Games, crafts. Bring some picnic food to share.

2 pm

Car park at Penicuik Estate


Starts from the car park off A766. Discover this hidden treasure of Penicuik


Is an exhibition of collage work by Emily Beckmann in the café gallery. All are welcome to the opening of this exhibition from 2.00pm. Exhibition then open from 10am-4pm Mon to Sat throughout September.


Town Hall



Hamish Henderson. Film pays homage to the war hero, poet, songwriter and political activist. Tickets £5 at the door.

Monday 5th Sept
7 – 9 pm

St James the Less Church


Is an exhibition of art & craft by members and friends of St James. The exhibition is housed in the church building, which is itself a work of art. There will be wine, cheese and live music at this opening event. Exhibition then open from Tuesday 6th to Saturday 10th Sept 10am – 4pm; and Sunday 11th Sept 1-4pm.


Tuesday 6th Sept
8.30pm – 11.00pm

Shottstown Miners’


Join the members of Penicuik Folk Club for an informal evening of song and music at this hosted session. All are welcome either to contribute a song or tune or just to relax and listen.

Wednesday 7th Sept

West Street Arts Centre



Alison Cole and friends present a varied programme of songs for voice, piano and instruments, from Europe and the Americas, celebrating folk themes and a sense of place.  £5(£4 PCAA members)

Thursday 8th Sept
3.45pm – 5.30pm

Penicuik Library


for children aged 5 years and over. Children will be shown how to felt and will make their own flags of friendship from around the world.

7 – 9 pm

Penicuik Library


Join Penicuik and Pentland writers for this Open Mic night. Hear authors read from their own work. Bring some of your own work. Be inspired.

7.30pm – 9.30pm

West Street Arts Centre


An illustrated lecture by Jan Usher. Jan is curator for social sciences at the National Library of Scotland. Entry by donation

Friday 9th Sept

Rosslyn Chapel



This is always a popular event The poets are Alan Riach, Marjorie Gill and Henry Marsh. The Miguda Quintet play Mozart Quintet in D major. Proceeds from this concert will be shared by PCAA and Marie Curie Nursing Home in memory of Jackie Marsh. Rosslyn Chapel is donating the chapel hire costs to Marie Curie Nursing Home

* £10 (£8  PCAA members)

Saturday 10th Sept

Town Hall


“Our Town Hall” is an exhibition of the history of the Town Hall

7 -10 pm

Penicuik Town Hall



This fabulous concert is headed by the Corrina Hewat Band who are Corrina, Kate Young, Heather Downie and Signy Jakobsdottir. This is the first public performance of this exciting quartet and not to be missed. Also on the bill is Sangstream Scots Music Choir and Dance Ihayami, an Indian Classical Dance Company

* £12(£10  PCAA/PFC members)




Sunday 11th Sept
2 pm-4 pm

West Street Arts Centre


The Penicuik Turner Prize will be judged by Aine Divine RSW. The People’s Choice Trophy will be awarded to the artist of the most popular work as voted for by the public. Prize giving will be at approx. 3 pm.


Town Hall


East of Eden. Classic movie with James Dean. Tickets £5 at the door


Saturday and Sunday 3rd, 4th, 10th and 11th September from 11am-4pm

The following studios are open to the public:

The Weaving Studio, 5b West Street, Penicuik EH26 9DG with Christine Suter (weaver)

The Garden Studio, 20a John Street, Penicuik (Precinct, through brown gate) EH26 8AB with Ulla Hipkin (painter)

Valleyfield House, 17 the High Street, Penicuik EH26 8HS with Jane Kelly(potter), Christine Finlayson (embroiderer) . Kirsteen Miller (glass artist) Belle Claudi (knitted landscapes). Emily Beckmann (visual artist)



Opens Sat 3rd Sept at 2.00pm and Mon to Sat 10 am – 4 pm

Closes and prizes presented Sun11th Sept 2 – 4 pm

SILENCE, AWARENESS, EXISTENCE: collage work by Emily Beckman in West Street Arts Centre open 10.00am-4.00pm Mon- Sat throughout September

BRIGHT AND BEAUTIFUL: St James the Less Church

Opens Mon 5th at 7pm and then open daily 10am -4pm till Sat 10th and on Sun 11th


CHILDREN’S ART EXHIBITION – MIGRATION in Penicuik library from Sat 3rd – Sun 11th September






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Annual Report and Accounts to the year end 31st March 2017



Scottish Charity Number: SCO 14154


Contact details:

4 West Street


Midlothian, EH26 9DL


Tel: 01968 678804, Email:, Website:


Recruitment and appointment of committee members:

All of the PCAA’s executive committee are appointed or reappointed by the members at the annual general meeting (which is normally held in June or July each year). Office bearers are elected by and from the Executive Committee for terms of three years. The next AGM was planned for Monday 12th June 2017 at 07:00 pm at West Street Art Centre.


Governing document:

The PCAA is a charitable unincorporated association and the purposes and administration arrangements are set out in our constitution. Please ask a member of the committee if you wish to see a copy. The committee members are the charity’s trustees.


Charitable purposes:

The purpose of the association is to promote and encourage the study, practice, and knowledge of the arts in Penicuik and the surrounding districts.


Activities and Events:

The PCAA hosted several events over the year, including concerts and exhibitions. Ticket receipts, donations and expenses including performers’ fees are summarised in the following table.


Committee remuneration and expenses:

During the year, the committee members did not receive any remuneration or expenses relating to their duties as an executive of the Association, other than reimbursement of expenses properly incurred on behalf of PCAA.














Penicuik Community Arts Association

Events Summary




EVENT DETAILS Fees/other costs Events income Events donations Gain/Loss (before cost of supplies)
Events general £10.00 £100.00 £113.82 £203.82
Knit 1 Bike 1 £43.85 £39.88 -£3.97
Penfest £2,646.93 £2,452.61 £1,224.94 £1,030.62
Viola Group £183.52 £183.52
Pipe and Fiddle £252.00 £378.63 £126.63
Burns Supper £270.00 £350.00 £80.00
Apres Un Reve £120.00 £131.12 £11.12
Thomas The Rhymer £100.00 £126.00 £26.00
OPUS 8 £120.00 £126.00 £6.00
AnneRuth £6.05 £6.05
AGM £10.00 £13.60 £3.60
Festive Shindig £130.66 £121.45 -£9.21
General Supplies £244.72 -£244.72
Totals £3,948.16 £3,887.76 £1,479.86 £1,419.46



Penicuik Community Arts Association











RECEIPTS 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017
Membership 670 945 918 975 858
Café Contribution 2,380 1,875 1,800 1,800 2,031
Room rent 2,914 3,746 2,141 2,227 1,748
Events tickets/ income 1,785 2,372 3,488 5,659 3,888
Events donations 528 881 600 882 1,480
PCAA Exhibitions 2,318 4,030 4,345 3,426 4,760
Commission 410 49
Craft Fair 455 400 460 117
Admin/craft shop 0 100 48 47 135
Midlothian Council Grant for Rent 2,793 2,875 2,876 2,940 3,440
Midlothian Council Grant (general) 1,575 1,575 500 750
PDAF grant Scottish Community Foundation 1,000
Lottery grant for stairlift 5,575
Entry fees for Turner/Christie Prize 150
PDAF brochure advertisement fees 80
Book, CD, DVD sales 78 368 162
Donations/Legacies 228 147 35 20
Fund-raising event 71
Other INCOME – Refund Elec costs 495
Total Receipts 17,434 17,273 18,766 24,227 19,722


























Rent 2,940 3,110 2,979 3,129 2,979
Telephone 353 422 443 713 633
Electricity 2,138 2,268 1,792 2,268 1,836
Gas 692 526 619 703 641
Scottish Water 542 552 552 552 552
Insurance 797 1,220 1,147 840 894
Events 1,693 1,804 3,323 4,217 3,573
Events Refreshments 302 587 439 473 375
PCAA Exhibitions 2,318 3,054 3,741 2,632 3,731
Donations for previews, etc 15 2
Postage 78 40 15 13
Copying/printing 664 409 395 66
Stationery(incs postage) 81 32 28 6 133
House/Building 1,385 2,616 1,230 1,480 4,232
Stairlift installation 6,000
Cleaning 1,237 1,350 1,200 1,282 1,175
Admin 12 74 46
Equip 115 577 55 95
Purchase of stock: Book, CD, DVD 469
Subscriptions 91 128 170
Music Licence/Web site domain 146 201 494 230 326
Accountant/paypal fees 72 78 70 70
Coal 78 10 156 78
Total Payments 15,647 18,961 19,219 25,021 21,250
Surplus/Deficit 1,787 -1,688 -454 -794 -1,528












[/vc_column_text][/vc_column][/vc_row][vc_row css_animation=”” row_type=”row” type=”full_width” text_align=”left”][vc_column][vc_column_text]INDEPENDENT EXAMINERS REPORT ON ACCOUNTS

I report to the Trustees of the Penicuik Community Arts Association – Registered charity Number SCO14154 – on the accounts for the period 1 April 2016 to 31 March 2017 which are set out on previous pages.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement Regulation 10 (1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) of the Act and to state whether particular matters have come to my attention.

Basis of independent examiner’s statement

My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seek explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently, I do not express an audit opinion on the accounts.

Independent examiner’s statement

In the course of my examination, no matter has come to my attention (other than that disclosed below

1          which gives me reasonable cause to believe that in any material respect the requirements:

  • To keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations and
  • to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations

have not been met, or

2          to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Name: C Graham Smith

Signed: C Graham Smith

Address: 1 Caplaw Way, Penicuik EH26 9JE

Date:   9/6/2017[/vc_column_text][/vc_column][/vc_row]