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Penicuik Community Arts Association AGM
Date Thursday the 15th June
Venue Room 1 West Street Arts Centre
Item 1 Apologies
Item 2 Minutes of last AGM
Item 3 Chair’s report
Item 4 Treasurer’s report
Item 5 Approval of accounts
Item 6 Membership Secretary’s report
Item 7 Exhibition coordinator’s report
Item 8 Reports from cafe and craft cooperatives for information
Item 9 Election of committee
Item 10 AOCB
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PCAA AGM 2016
|TIME AND PLACE OF MEETING||Monday 13th June at 7.00pm
4 West Street
|1. Present and apologies|| Jackie McDonald(chair), Brian Miller (treasurer) Jenni Thomson, David Owen, Susan Owen, Jane Kelly, Alister McDonald, Therese Pratt, Sheena Stewart, Barbara Dalgleish, Doreen Marsh, Carol Mann, Eric Platten, Sheila Thacker, Christa, Donald, Jennifer Edge, Anthony Edge, Eoin Grindlay
Apologies from Di Davies, Ken Davies, Tony Bramley, Christina Sutter, Maimie Munro, Iain Smith, Ulla Hipkin
|2. Minutes of last meeting||The minutes were accepted as a true record as proposed by Jenni Thomson and seconded by Brian Miller|
|3. Matters arising||There were no matters arising.|
|4. Chairs report||Jackie McDonald spoke to this, her third annual report. A written copy had been circulated with the papers. She reported that once again the Association had fulfilled its aims of encouraging the study, appreciation and practice of arts in Penicuik and district. 11 separate performance had been put on in addition to the PENFEST 2015 programme. The changing exhibitions in the café had been varied and of high standard and our membership had grown. There had been difficulties during the year particularly in maintaining the building; a roof leak had proved difficult to trace and repair. This had now been fixed and the halls redecorated. The stair lift had also been installed thanks to a grant from the National Lottery.
It was noted that there were interesting developments in the town with the Store Project now well underway. Jackie wished the project well but acknowledged that there were some anxieties about how it may affect the PCAA. It was noted that Sue Owen was on the board of the project and could act as a liaison. It was agreed that with goodwill on all sides the two organisations can work together for the benefit of Penicuik residents.
Jackie also thanked the committee and all the other volunteers who keep the PCAA a vibrant and happy place.
|5 Secretary’s report||Jackie McDonald reported to the AGM that Sue Owen had been elected as secretary by the executive committee and would take up her duties after the AGM.
|6 Treasurer’s report||Brian Miller presented the accounts for the year to 31/03/2016 and the inspector’s report. There had been a loss of £794 during the year. This was due to a combination of factors: a reduction in the local authority grant from £1500 to £500; roof repair bills; the PCAA contribution to the installation of the chair lift. Brian noted that the events over the year had made a slight profit and was due to the policy of offering artists a high percentage of ticket sales but no guaranteed minimum figure.
Over the time that Brian has been treasurer he has transferred our accounts from a spreadsheet to a proper accounting package which should make it easier for any incoming treasurer to take over.
The inspector of accounts this year was Dr Graham Smith. He carried out the task efficiently and has not taken any money for this service. He has indicated that he is happy to inspect the accounts next year again and was duly reappointed as inspector for next year by the AGM. It was also proposed that small gift showing our appreciation should be given. This was remitted to the executive committee.
Brian Miller stood down as treasurer at the AGM. He came to the association at a time of great need and he was thanked for filling the breach and for all the work he has carried out to improve our accounting system and the audit trail of monies coming into the Association.
Jackie McDonald reported that the committee had been successful in recruiting Carol Mann as treasurer. Carol is familiar with accounting packages and OSCR. She is also a singer and has worked with the Rainbows for many years. The committee believed she would be an asset to the association.
There were no other nominations as potential treasurer.
|7 Membership report||Di Davies had tendered her apologies for the meeting but had submitted a written report. She noted that membership was now 110. She asked if all members who used email would supply their address and allow us to contact them by email since that greatly reduced our administration costs. Members were reminded that membership cards may be collected from the gift shop.
Di was thanked for the considerable effort she has put into ensuring that membership lists are up to date and to ensuring that all members receive regular communications from the Association
|8 Exhibition report||Jenni Thomson, exhibition coordinator, reported that the exhibition programme was full until 2017. She also reported that this year three of the exhibitors had first shown their works in the Annual Open Exhibition: Adolfas Skurdelis; Andrew Gilchrist and Shona McInally. She encouraged everybody to take an artist’s pack and to consider entering work for the annual exhibition.
Jenni was thanked for her continued work on behalf of the Association.
|9 Election of Executive Committee||Half of the committee are due for re-election in any one year. This year those standing down are; Brian Miller, Jenni Thomson, Iain Smith and Sheena Stewart. All indicated they were willing to stand for election again and all were returned to the executive committee unopposed.
Jackie McDonald nominated Carol Mann for the committee seconded by Brian Miller. Carol was elected to the committee unopposed.
There were no other nominations for the committee.
The committee is therefore: Jackie McDonald (chair), Carol Mann (treasurer), Sue Owen (secretary), Di Davies (membership secretary), Jenni Thomson(exhibition coordinator), Sheena Stewart, Iain Smith, David Owen, Brian Miller.
|10 Relationship with craft and café cooperatives||Over the course of the year relationships with the cooperatives had been formalised. In reality all had operated independently but this was now made explicit and each organisation had its own committee structure, accounts and constitution. However, the groups are interdependent and work cooperatively. With this is in mind the meeting received verbal reports from both cooperatives for information.|
|11 Craft Shop report||The craft shop has welcomed some new crafters this year but it struggles to find sitters to keep the shop open for the full hours. Sheena continues to take goods to local street fairs.|
|12 Café report||The café continues to be well frequented and now has a full complement of staff. It has invested in some new garden furniture.
Those present thanked the staff for their friendly service.
|13 AOCB||There was none|
|The meeting closed at 7.45pm. Members were invited to stay for a refreshment and informal discussion.|
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I am delighted to be presenting my 4th Chair’s report to the AGM in this, the 40th birthday of the Association. We have had another very successful and busy year and I am particularly grateful to the small group of committee members who have worked so hard over the year: to Carol Mann who took over as treasurer after the last AGM; to Jenni Thomson who organises the exhibitions; Sheena Stewart , our room convenor; Sue Owen, secretary and to David Owen and Brian Miller, committee members. Unfortunately Iain Smith has been unable to take an active part in the committee this year. I would also like to thank Di Davies. Di has been membership secretary for three years but is standing down at this AGM. As membership secretary she has been very active in making sure our records are up to date and has been most assiduous in ensuring that all our members receive regular communications and updates from the Association. In addition she found time to start the Yarn Group, a group of crafters who meet up every Wednesday to help each other with knotty (or naughty?) problems and, of course, to have a cup of coffee and a chat.
Over the course of the year we have put on 10 separate events in addition to the events in PENFEST 2016. These are listed in APPENDIX 1.
It is difficult to pick out highlights from such a varied programme. In February we were delighted to welcome back the young sopranos, Jennifer and Jessica, who presented a very thoughtful programme. Its inspiration came from the Faure song Apres Un Reve and the programme explored themes of sleep and longing. Another highlight for me was hearing the Miguda String Qurtet. It is always delightful to hear chamber music played in room 1 and Schubert’s Rosamunde was particularly moving.
And, of course, our Burns Supper was the first in many years. It was a sell-out. Catering was by Giovanni and was very good and efficient. The Immortal Memory was proposed by Aonghas Macneacail who struck just the right note of personal anecdote and information about the bard. Indeed, all the performers on the evening were in good form. Brian Miller performed Tam O’ Shanter with his usual aplomb and gusto. It was particularly pleasing to have so many contributions to the evening’s entertainment from the floor including inducing our new treasurer, Carol Mann, to sing for us. I hope this was the first of many such evenings.
A programme for Penfest 2016 is shown in appendix 2.
As you will see it was a full and varied programme. We had at least 230 people coming to see the Annual Open Art Exhbition and the trophy for the people’s Choice was won by Nancy Bryce for her painting of Buchanty Hill. The Penicuik Turner Prize was judged by Aine Divine and the popular winner was Sandra Halley for her beautiful, delicate porcelain.
Other events that attracted good audience numbers were “Crossing Continents” with Alison Cole and the Festival Concert on the Saturday evening featuring Sangstream Scots Music Choir, Dance Ihayami and The Corrina Hewat Band.
The Poetry and Music Evening in Rosslyn Chapel has been a feature in the programme for many years and is organised by Henry Marsh. Last year the concert was also a benefits concert on behalf of Marie Curie Nursing Home in memory of Henry’s wife, Jackie. We were delighted to be able to send a cheque for £800 to the nursing home.
These are detailed in a separate report from Jenni Thomson. I would just like to record our thanks to Jenni for putting on a varied and interesting programme of exhibitions this year. It was very pleasing to see Jenni herself take the plunge and put on her first solo exhibition in February. I hope it will not be her last.
BUILDING AND REFURBISHMENTS
Over the past year we have renewed some of the furnishings and have fitted a new stair carpet and blinds in rooms 1 and 2. Both of these have improved the look of the building.
There have been no other major repairs during the year
The Association continues to work with other organisations in the town. This year we once again collaborated with Penicuik Folk Club to produce the Festival Concert during PENFEST. We also worked with Graham McDonald to help with the first PENTANDS PIANO FESTIVAL. This was a very successful day and we hope to be involved in future events.
40 years on the need for an organisation promoting the Arts and fostering a community spirit in Penicuik and District is as great as ever. It is my hope that the PCAA will continue to fulfil this role for another 40 years. The biggest challenges facing us are financial and need for volunteers.
The council grant to the Association is likely to be reviewed when the lease on number 2 West Street expires in 2019. To plan for this the committee are looking at ways to maximise our income and reduce expenditure. Part of the review resulted in slight increase in membership fees earlier this year. The annual membership for concessions was increased from £7.50 to £10. Fees for room hire were also increased from £7.50 per hour to £10 per hour for room 1 and from £5.50 per hour to £6 per hour for room 2. All other fees were unchanged. This situation will obviously remain under review.
In addition to finance the resources we are most in need of are volunteers and enthusiasm. In common with many organisations in the town we have had difficulty recruiting volunteers and without new blood the organisation is in danger of stultifying. The committee will continue in its efforts to recruit new volunteers.
Despite these difficulties the Association remains in good health and will continue to serve the population of Penicuik and district for the foreseeable future.
It has been my pleasure to chair the committee for the past 4 years. I look forward with optimism and I hope to welcome you to some of our future events.
[/vc_column_text][/vc_column][/vc_row][vc_row css_animation=”” row_type=”row” type=”full_width” text_align=”left”][vc_column][vc_column_text]Appendix 1 EVENTS FOR THE YEAR 2016/2017
“Knit one –Bike one”
|Janet travelled length of country crocheting object of interest on the way. She subsequently wrote a book based on the journey|
|15/10/08||Viol group led by Anthony Edge||Amateur group of local musicians gave an excellent concert. Prof Murray Campbel brought along a selection of Medieval instruments to demonstrate|
|11/11/16||Fin Moore on pipes||Fin discussed the manufacture of different pipes and demonstrated their use. Was accompanied by Sarah Hoy on fiddle.|
|02/12/16||Festive Social with the Castaways||Local singing group, the Castaways led the festivities at the Christmas social|
|27/01/17||Burns Supper||First for many years. Catering by Giovani. Immortal Memory by Aonghas Macneacail. Haggis addressed by Gordon Mann. Toast to the Lasses by Alister McDonald and reply by Carol Mann. Murdo McLeod was the piper and Brian Miller recited Tam o’ Shanter|
|16/02/17||Jennifer and Jessica sing
Apres un Reve.
|Two young, classically trained singers. Concert around theme of sleep and longing took title from Faure’s music of the same title|
|03/03/17||The Two Truths of Thomas the Rhymer||A story telling event with James Spence and Dan Serridge. Tom Kane provided musical interlude|
|25/03/17||The Light Programme||Opus 8 a 10 man a cappella group gave a varied programme of song|
|21/04/17||The Miguda String Quartet||Haydn “Sunrise” quartet and Schubert’s “Rosamunde”|
|12/05/17||Earl of ormidale||Folk duet singing close harmonies and accompanied by guitar, mandolin and ukulele|
[/vc_column_text][/vc_column][/vc_row][vc_row css_animation=”” row_type=”row” type=”full_width” text_align=”left”][vc_column][vc_column_text]Appendix 2 PENFEST 2016
PROGRAMME OF EVENTS
|Saturday 3rd Sept|
|2 – 4 pm
West Street Arts Centre
|ANNUAL OPEN ART EXHIBITION
Opening event: be first to view this bumper exhibition and vote for People’s Choice. Exhibition then open Monday to Saturday from
|OPEN HOUSE PENICUIK TOWN HALL
Art exhibition. Refreshments available.
|7.30pm – 9.30pm
West Street Arts Centre
Give us a sang! Join us for this old fashioned ceilidh of song and poetry to celebrate Penicuik’s diverse cultures and welcoming spirit. Led by Graham McDonald and opening remarks by Sir Geoff Palmer.
|Sunday 4th Sept|
|2 – 4 pm
St James the Less Church
Fun for all the family in the grounds of St James the Less Church.
Car park at Penicuik Estate
|GUIDED TOUR OF LOST GARDEN
Starts from the car park off A766. Discover this hidden treasure of Penicuik www.lostgarden.org.uk.
|2 – 4.pm West Street Arts Centre||SILENCE, AWARENESS, EXISTENCE
Is an exhibition of collage work by Emily Beckmann in the café gallery. All are welcome to the opening of this exhibition from 2.00pm. Exhibition then open from 10am-4pm Mon to Sat throughout September.
Hamish Henderson. Film pays homage to the war hero, poet, songwriter and political activist. Tickets £5 at the door.
|Monday 5th Sept|
|7 – 9 pm
St James the Less Church
|BRIGHT AND BEAUTIFUL
Is an exhibition of art & craft by members and friends of St James. The exhibition is housed in the church building, which is itself a work of art. There will be wine, cheese and live music at this opening event. Exhibition then open from Tuesday 6th to Saturday 10th Sept 10am – 4pm; and Sunday 11th Sept 1-4pm.
|Tuesday 6th Sept|
|8.30pm – 11.00pm
|SING ALONG WITH PENICUIK FOLK CLUB
Join the members of Penicuik Folk Club for an informal evening of song and music at this hosted session. All are welcome either to contribute a song or tune or just to relax and listen.
|Wednesday 7th Sept|
West Street Arts Centre
Alison Cole and friends present a varied programme of songs for voice, piano and instruments, from Europe and the Americas, celebrating folk themes and a sense of place. £5(£4 PCAA members)
|Thursday 8th Sept|
|3.45pm – 5.30pm
|JENNI’S NEEDLE FELTING WORKSHOP
for children aged 5 years and over. Children will be shown how to felt and will make their own flags of friendship from around the world.
|7 – 9 pm
Join Penicuik and Pentland writers for this Open Mic night. Hear authors read from their own work. Bring some of your own work. Be inspired.
|7.30pm – 9.30pm
West Street Arts Centre
|TREASURES OF SOUTH ASIA
An illustrated lecture by Jan Usher. Jan is curator for social sciences at the National Library of Scotland. Entry by donation
|Friday 9th Sept|
|POETRY AND MUSIC IN ROSSLYN CHAPEL
This is always a popular event The poets are Alan Riach, Marjorie Gill and Henry Marsh. The Miguda Quintet play Mozart Quintet in D major. Proceeds from this concert will be shared by PCAA and Marie Curie Nursing Home in memory of Jackie Marsh. Rosslyn Chapel is donating the chapel hire costs to Marie Curie Nursing Home
* £10 (£8 PCAA members)
|Saturday 10th Sept|
“Our Town Hall” is an exhibition of the history of the Town Hall
|7 -10 pm
Penicuik Town Hall
|FESTIVAL CONCERT: FROM FOLK TO FLAMENCO
This fabulous concert is headed by the Corrina Hewat Band who are Corrina, Kate Young, Heather Downie and Signy Jakobsdottir. This is the first public performance of this exciting quartet and not to be missed. Also on the bill is Sangstream Scots Music Choir and Dance Ihayami, an Indian Classical Dance Company
* £12(£10 PCAA/PFC members)
|Sunday 11th Sept|
|2 pm-4 pm
West Street Arts Centre
|JUDGING FOR PENICUIK TURNER PRIZE
The Penicuik Turner Prize will be judged by Aine Divine RSW. The People’s Choice Trophy will be awarded to the artist of the most popular work as voted for by the public. Prize giving will be at approx. 3 pm.
East of Eden. Classic movie with James Dean. Tickets £5 at the door
Saturday and Sunday 3rd, 4th, 10th and 11th September from 11am-4pm
The following studios are open to the public:
The Weaving Studio, 5b West Street, Penicuik EH26 9DG with Christine Suter (weaver)
The Garden Studio, 20a John Street, Penicuik (Precinct, through brown gate) EH26 8AB with Ulla Hipkin (painter)
Valleyfield House, 17 the High Street, Penicuik EH26 8HS with Jane Kelly(potter), Christine Finlayson (embroiderer) . Kirsteen Miller (glass artist) Belle Claudi (knitted landscapes). Emily Beckmann (visual artist)
LIST OF EXHIBITIONS
ANNUAL OPEN ART EXHIBITION AND PENICUIK TURNER PRIZE: West Street Arts Centre
Opens Sat 3rd Sept at 2.00pm and Mon to Sat 10 am – 4 pm
Closes and prizes presented Sun11th Sept 2 – 4 pm
SILENCE, AWARENESS, EXISTENCE: collage work by Emily Beckman in West Street Arts Centre open 10.00am-4.00pm Mon- Sat throughout September
BRIGHT AND BEAUTIFUL: St James the Less Church
Opens Mon 5th at 7pm and then open daily 10am -4pm till Sat 10th and on Sun 11th
CHILDREN’S ART EXHIBITION – MIGRATION in Penicuik library from Sat 3rd – Sun 11th September
CHILDREN’S ART EXHIBITION – FLAMENCO in North Kirk
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Annual Report and Accounts to the year end 31st March 2017
Scottish Charity Number: SCO 14154
4 West Street
Midlothian, EH26 9DL
Tel: 01968 678804, Email: email@example.com, Website: www.penicuikarts.org
Recruitment and appointment of committee members:
All of the PCAA’s executive committee are appointed or reappointed by the members at the annual general meeting (which is normally held in June or July each year). Office bearers are elected by and from the Executive Committee for terms of three years. The next AGM was planned for Monday 12th June 2017 at 07:00 pm at West Street Art Centre.
The PCAA is a charitable unincorporated association and the purposes and administration arrangements are set out in our constitution. Please ask a member of the committee if you wish to see a copy. The committee members are the charity’s trustees.
The purpose of the association is to promote and encourage the study, practice, and knowledge of the arts in Penicuik and the surrounding districts.
Activities and Events:
The PCAA hosted several events over the year, including concerts and exhibitions. Ticket receipts, donations and expenses including performers’ fees are summarised in the following table.
Committee remuneration and expenses:
During the year, the committee members did not receive any remuneration or expenses relating to their duties as an executive of the Association, other than reimbursement of expenses properly incurred on behalf of PCAA.
Penicuik Community Arts Association
Penicuik Community Arts Association
RECEIPTS AND PAYMENTS SUMMARY 1ST APRIL 2016 TO 31ST MARCH 2017
[/vc_column_text][/vc_column][/vc_row][vc_row css_animation=”” row_type=”row” type=”full_width” text_align=”left”][vc_column][vc_column_text]INDEPENDENT EXAMINERS REPORT ON ACCOUNTS
I report to the Trustees of the Penicuik Community Arts Association – Registered charity Number SCO14154 – on the accounts for the period 1 April 2016 to 31 March 2017 which are set out on previous pages.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement Regulation 10 (1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) of the Act and to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seek explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently, I do not express an audit opinion on the accounts.
Independent examiner’s statement
In the course of my examination, no matter has come to my attention (other than that disclosed below
1 which gives me reasonable cause to believe that in any material respect the requirements:
- To keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations and
- to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations
have not been met, or
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: C Graham Smith
Signed: C Graham Smith
Address: 1 Caplaw Way, Penicuik EH26 9JE